Notes from UBNP Team Meeting 17th January 2018

Those Present: Jennifer Wood,Andrew Purches,Miles Carey, John Rowland, Alan Chilver, Sally Norvell Baker, Joyce Shaw and Sean Teatum (Chair)
Apologies: Juliet Hindson, Mike Newall, Peter Gardner,

Katherine Bowlan is in the process of leaving the village and I was informed will no longer be part of the NP Team. I would like to thank Katherine for all her help on the NP Team and her support and recommendations in helping to produce the UBNP. Good Luck in your future plans outside of West Sussex.

1. Update since last meeting
· Delayed production of Draft Plan so that it is one Plan submitted to HDC for a healthcheck and not in two parts as discussed to try and catch up with the delay caused by Housing Needs Assessment (HNA) and Site Assessments (SA).It was felt that a 2 part Plan may only cause confusion and not improve greatly on delays.
· Attended the Community Housing Event with Miles held in Steyning by AiRS.I found it very useful food for thought but with any of these type of projects to succeed you need a leader and a core of people to support but it could be a way to provide some cheaper housing in the village and offer a way of developing a cooperative approach for the elderly. Any takers.
· Final HNA agreed with AECOM, this shows a requirement of 213 dwellings, or 15 dwellings per year over the Plan Period (rounded).
· Sally and I met with the SouthDown Project and some residents from Dacre Gdns to review status of their project. Things still seem to be progressing on their side but the owner of the site is still Steve Dudman and in recent correspondence with him and the PC he still feels he has a plan that SDNPA will accept. Who knows ? Agreed with Dacre Gdns residents to include an additional aspirational requirement in our NP as follows ‘ Provide improved road safety measures on the A283 on the approach to Dacre Gardens and a recognised road crossing from the Dacre Gardens side of the A283 to the river side and bus stop.’
· Received Site Assessments from AECOM just before Christmas but have had no feedback from Team, HDC, AiRS or Consultants on content and therefore not in a position to make recommendations to the PC. We have an NP Team meeting planned for 17th. Jan and an NP meeting with HDC, AiRS, our Consultants and Henfield NP Team on 19th. January, where we hope to decide on sites. A summary of AECOM’s report is below and if anyone wants the detailed report please let me know, it will be published on the PC website once it has been fully discussed with the Team. It would be good if the PC can agree Site Selection recommendations at the next PC Meeting on 6th.February.

ACTION POINTS from Last Meeting
Site Surveys : A/P The chair to liaise with the PC Chair and Clerk: Liaised and decided that formal sign off of sites will be the 6th Feb PC Meeting
Draft NP: A/P All :The chair asked all to review and send any comments back to him ASAP. Comments received from Miles, Pete Gardner and the Chair and sent to Allison
A/P The chair to seek guidance from Allison and HDC as to the best way forward on healthcheck of Draft NP that won’t delay the NP further. It was decided to submit the plan in one document
A/P Chair to liaise with AiRS on updating the project plan.Based on current outstanding work it was hoped to have the Draft Plan ready to submit to HDC by end of February and the Consultation to start mid April 2018
A/P Chair to seek clarity and confirm that the Design Statement referenced is completed and ensure flint is clearly shown to be included in any new developments. Design Statement circulated and confirmed that it does include flint as part of the recommendations for house build in the Parish

2. Site Assessments
AECOM Site Assessments High Level Summary
Those shown as amber/green are most likely and easier to develop, those shown as amber/red are not undevelopable but do have some issues/constraints that will need to be resolved before being recommended. One site on the Henfield Road is not considered to be developable. The dwelling yield shown is that of AECOM’s and not one that we have discussed of agreed within the NP Team.

AECOM’s professional opinion, based on the evidence presented in this report, is that of the eight sites assessed as being within the amber category (Sites 1-8), it is Sites 1, 4, 5 and 8 that have the greatest potential to be moved to the green category. These sites could provide up to 100 homes. If Site 1 is allocated there is the potential to also bring forward Sites 2 and 3 as one large site. Sites 2 and 3 could provide an additional 131 homes. The allocation of all of these sites could provide up to 231 homes meeting Upper Beeding’s housing need. The NP Team feel that this number is too high and depending on the development decided a much lower number would be more acceptable

AECOM understand that concerns have been raised regarding Pound Lane and its capacity to accommodate additional development. From reviewing the Transport Assessment prepared to support recent planning applications at Sites 2 and 3 Pound Lane is not expected to be significantly affected as a result of the delivery of Sites 2 and 3. For clarity, it may be useful for an assessment to be undertaken to determine the cumulative traffic impacts of allocating Sites 1-3. It will be the requirement of any development to satisfy the PC that traffic flow and safety standards are met to the satisfaction of the Community and PC before any development would be recommended and that any additional sewage infrastructure requirements are built into any plans.

Site 6 is within the South Downs National Park and development on the site would result in the direct loss of greenfield land from the National Park. However, it can be argued that the provision of residential care homes would benefit the public and wider community. If the site is to be considered for allocation it will be necessary for UBPC (through the landowner/developer) to provide evidence to demonstrate that there is a local need for the type of residential care homes proposed. The allocation of the site for residential care homes (Use Class C1) can be counted towards Upper Beeding’s housing need on the basis that providing a care home place will often release a house onto the market).SDNPA HAVE STATED THEY SUPPORT THIS DEVELOPMENT AND THIS STATEMENT HAS BEEN SENT TO AECOM.

A number of sites have been identified as causing possible visual impact and landscape sensitivity to SDNPA, these will be raised with SDNPA for clarity.

The NP Team recommended a number of points to be raised with AECOM for correction and clarification and that clearer indication be given through their report on the sites that can be recommended for inclusion in the plan.

The Chairman will write to AECOM and set up a meeting to dicuss the above and re-issue the Site Assessment report following the meeting.

3. Meeting with HDC & Henfield PC.
A meeting is planned with HDC on the 19th. January to discuss the above. I can report further that this meeting took place with Norman Kwan and Gavin Curwen from HDC, Allison Keech, Miles Carey, Alan Chilver and Sean Teatum onthe 19th. January.
The meeting discussed all the Proposed Sites and recommendations. It was agreed that we should clarify with AECOM the points raised previously, check with SDNPA on any concerns they may have on the sites and ask the Environmental Agency for any feedback on the Riverside Site. All these actions are in progress and HDC agreed to provide a more detailed feedback on our Site Assessments by 26/01/18.

Following the HDC meeting we met with Henfield PC NP Team to discuss site proposals for Small Dole. It was agreed that both PCs will work together on ensuring sites being proposed are in the best interest of the whole Community of Small Dole and maintain the level of sustainability for a small village.

4. Next Steps
It was agreed that we would progress the site assessments ASAP and be formally put to the UBPC at the Council Meeting on the 6th. February.
Allison will continue to progress our Draft Plan with the intention that following the HDC healthcheck we will try to start our Consultation Process by mid April 2018
Our next NP Team Meeting TBA

Sean Teatum
Chair of NP

UBNP January 2018 Update to Parish Council

Hi All,

Happy New Year, lets hope its the year we finally complete our Neighbourhood Plan (my New Year’s resolution!!!)

Since last month we have dealt with / actioned the following:

  • Delayed production of Draft Plan so that it is one Plan submitted to HDC for a healthcheck and not in two parts as discussed to try and catch up with the delay caused by Housing Needs Assessment (HNA) and Site Assessments (SA).It was felt that a 2 part Plan may only cause confusion and not improve greatly on delays.
  • Attended the Community Housing Event with Miles held in Steyning by AiRS.I found it very useful food for thought but with any of these type of projects to succeed you need a leader and a core of people to support but it could be a way to provide some cheaper housing in the village and offer a way of developing a cooperative approach for the elderly. Any takers.
    Final HNA agreed with AECOM, this shows a requirement of 213 dwellings, or 15 dwellings per year over the Plan Period (rounded).
  • Sally and I met with the SouthDown Project and some residents from Dacre Gdns to review status of their project. Things still seem to be progressing on their side but the owner of the site is still Steve Dudman and in recent correspondence with him and the PC he still feels he has a plan that SDNPA will accept. Who knows ? Agreed with Dacre Gdns residents to include an additional aspirational requirement in our NP as follows ‘ Provide improved road safety measures on the A283 on the approach to Dacre Gardens and a recognised road crossing from the Dacre Gardens side of the A283 to the river side and bus stop.’
  • Received Site Assessments from AECOM just before Christmas but have had no feedback from Team, HDC, AiRS or Consultants on content and therefore not in a position to make recommendations to the PC. We have an NP Team meeting planned for 17th. Jan and an NP meeting with HDC, AiRS, our Consultants and Henfield NP Team on 19th. January, where we hope to decide on sites. A summary of AECOM’s report is below and if anyone wants the detailed report please let me know, it will be published on the PC website once it has been fully discussed with the Team. It would be good if the PC can agree Site Selection recommendations at the next PC Meeting on 6th.February.

AECOM Site Assessments High Level Summary (See Link Below)

AECOM Site Assessments High Level Summary

[1] AECOM measurement
[2] Where the site was assessed as not suitable for development within the AECOM assessment, the dwelling yield is given as ‘N/A’, though it is provided in full for all sites within Appendix A. Where the dwelling yield is given as a range, this represents the lowest (15 dph) and highest (40 dph) potential densities.

Sean Teatum
Chairman of NP Team
07795981969

UBNP December Update to Parish Council

Housing Needs Assessment HNA
We are now on Draft 5 of the HNA and still waiting for AECOM to clarify the 200+ homes recommended with regards to inclusion of an SDNPA number. Also waiting feedback from HDC and SDNPA.
Green Spaces
The Green Spaces Doc has been updated and re-issued and is waiting the inclusion of some additional maps. The recommended spaces are:
  • Hyde Street Green
  • Pepperscombe Lane
  • Priory Fields Green
  • St Peter’s Green & floodplain
  • Saltings Field
  • Small Dole Playground
 
Site Surveys
I attended the site surveys carried out by AECOM and we are hoping to get the results of the 9 sites before Christmas.
Once we have received feedback we must decide which sites to go forward with and have these approved by the UBPC. This might be possible at the 9th January Council Meeting.
The sites visited were:
1. Strip of land Smugglers Lane
2. Land East of Pound Lane
3. Little Paddocks
6. Land at Greenfields Henfield Road
11.  Oxcroft Farm South End Small Dole
16. Valerie Manor Henfield Rd
17. Church Farm UB Adj. Caravan Park
18. Riverside Caravan Park
19. Burrells Henfield Road, Small Dole
I met with Henfield PC NP Team when they carried out their site assessment of Oxcroft Farm Small Dole as part of our working together on sites in Small Dole
Draft Neighbourhood Plan
A list of Non Statutory Community Aspirations has been produced and included in the latest Draft NP . These are:
  • Additional parking improvements and enforcement to increase safety levels for children, pedestrians and cyclists and improved access for buses and school children
  • Additional enforcement of dog fouling regulations.
  • Max speed limit of 30mph in all Built Up Areas of the Parish and 20mph near higher population densities.
  • Introduce infrastructure needs assessment for every construction proposal.
  • Introduce Flood Prevention work based on rolling 50 years. To include government estimates of construction requirements, traffic and climate change.
  • Improve access to Hyde Lane from the High St. and look at widening the road to reduce congestion.
  • Protect the old school buildings to stop them being converted or knocked down for housing.
  • Protect our shops that support our community.
  • Supporting Green Tourism to enable local employment opportunities
  • The cement works redevelopment and alignment with the emerging SDNP Local Plan policy and area action plan.
  • Supporting the redevelopment of garage blocks as and when they become available for affordable housing
  • Redevelopment of the sports hall and improvement of the storage and changing facilities on the Memorial Playing Field
  • Cycle Lane between Upper Beeding and Small Dole
  • Cycle and Pedestrian Crossing on the A283 to provide safer crossing on the Southdowns Way
  • Improved footpaths and bridleways, notably Windmill Hill, access between Beeding & Small Dole and the Beeding side of the river to Dacre Gardens.
  • Riverside Park along the deeper section of the riverbank by Adur View, extending to Dawn Crescent footpath.
  • Enlarge the public orchard planting in the Hyde Street Open Space and possibly Priory Field,
  • Review the state of our bus shelters and the need for one by Small Dole PO
  • Provide outdoor gym equipment if a suitable location can be found
We are currently considering the value of submitting part of the draft NP to HDC for a healthcheck prior to all the housing info being completed as this is in delay due to the work being undertaken by AECOM. This could cause further delays with HDC querying parts missing and possibly taking longer for each submission than the 6 weeks required for one. As we are behind schedule we have asked HDC to consider the best course of action so as not to delay the plan further.
The latest impact the delays are having on meeting our next milestone of sending the Draft NP to HDC for a healthcheck (planned for December) is looking like 4 weeks.
Once we get a firm date for the Draft NP to be available we will need to set up Consultation Events with the community. These could be in the latter part of January or early February.
DONM to be confirmed and whether we will need to meet to agree sites or can do via email.
Sean Teatum
NP Chairman UBNP.

UBNP November Update to Parish Council

Hi,

Following on from the meeting we had on the 9th. October with HDC, SDNPA, AiRS, our consultants and the NP Team (notes sent out previously) I can update you on the following:

Queries raised with AECOM on some details contained within the Housing Needs Assessment, (inclusion of the SDNP Plan, housing numbers within the SDNP, properties built in UB within the last 5 years and some typos) have been accepted but we are still waiting for the final report to be published.

AECOM site assessments to start in mid. November (14/11/17), the sites they will be assessing are:
1. Strip of land Smugglers Lane
2. Land East of Pound Lane
3. Little Paddocks
6. Land at Greenfields Henfield Road
11. Behind Post Office, Small Dole. Oxcroft Farm South End
16. Valerie Manor Henfield Rd
17. Church Farm UB Adj. Caravan Park
18. Riverside Caravan Park
19. Burrells Henfield Road, Small Dole
These 9 sites are from a total of 19 (2 new additions since our initial Call for Sites), the other 10 have been excluded due to either being in SDNPA (6), windfall (2), Cement Works (1), no longer a development site (1).

It is anticipated that the reports will not be available until the 3rd week in December 2017

The PC wrote to WSCC re: the Smugglers Lane site, following my report last month. They have yet to receive a response

Affordable Homes on Garages idea is not progressing well. The Hyde Group who use to build these has taken a strategic decision to withdraw from the development of housing in rural locations and Adur Valley Court Lessees Ltd. who own 54 of the garages seem reluctant to consider the proposal. I sought advice from HDC but unfortunately they cannot pursue this as they do not have the resource to develop this independently. It is therefore looking likely that we will be unable to progress this idea.

Henfield PC have had an open day event on the 4th. Nov. and are holding a second on the 8th of Nov. They have 30 proposed sites two of which are in their part of Small Dole (the Wates site and Highdown Nursery). A resident of Small Dole thought it would be useful if the potential site included in our plan for Small Dole (Oxcroft Farm) was shown. I agreed, so this will now be included in the next Henfield event. They are also holding public meetings at the Henfield Hall for Developers and Landowners to make presentations. These meetings are on the 14th. and 28th. of Nov.

Following on from our Site Surveys (which we hope to discuss on 29th. Nov. ) we will be setting up Community Events in UB and SD in December / January to share our proposed sites with the community for feedback.

AiRS are holding the Sussex Community Housing Hub Launch – West Sussex at the Steyning Centre on 5th. December, Miles Carey and myself will be attending

Next NP Meeting will be held on 29th. November at the HUB UB.

Sean Teatum
UBNP Chairman

UBNP October Update to Parish council

UBNP OCTOBER UPDATE TO THE UB PARISH COUNCIL

Hi,

Things have been rather slow this month:

• We are waiting for the Housing Needs Assessment to be signed off by Locality following our response to AECOM on the draft. Thought this would be completed by mid. September but looks like in will now be October 6th or 9th!
• Waiting for a date for AECOM to start the site assessments.
• Meeting planned with HDC, SDNPA, AiRS, our consultant and members of the NP Team on 9th Oct to discuss next steps, what response the District have to our final Housing Needs number (189?) and the support they will be able to give us.
• Problems with finding ownership of our garages around UB that we are looking into possible regenerating to Affordable Homes. Saxon Weald say they own very few garages and are not looking to sell them and have no plans to redevelop them. Adur Valley Court own around 54 through their leaseholders. I have written to Lambeth Council to find out more info on their scheme.
• I was asked to check out WSCC’s ongoing plans for Smugglers Lane site and its use for Affordable Homes (AH). They said they were still keen to promote this land for housing, although any feasibility work required in connection with future development would not be a high priority given the number of other projects they had. They said that WSCC is legally bound to achieve best value when disposing or developing its assets and commercially ‘affordable housing’ would not produce best value. This did seem to be a very negative comment seeing as the PC had previously worked with WSCC and AiRS to produce plans for AHs. Should the PC follow this up?
• Met with the Small Dole (SD) Village Hall Team to discuss NP on 27th. Sept. and Ray Osgood the Henfield NP Chair. Concern in SD regards lack of representation on NP Teams. We offered to use Village Hall Team as virtual NP Team and build up better comms, input and feedback.
• Henfield’s draft HNA has been produced showing a requirement for 272 – 285 new homes.
• Wrote to SDNPA to find out how their Action Plan on the Cement Works is progressing and would they be willing to attend a public meeting in UB to discuss and review other options for the site. They said that this would be a good idea but not until early 2018.
• Finally got a response from WSCC regarding infrastructure and site access issues and some contacts to use to get limited support.
• Next NP Team Meeting TBA depending on progress, possibly 25th Oct.at the HUB UB, will confirm on the PC website along with more NP News http://upperbeeding-pc.gov.uk/neighbourhood-plan/

Sean Teatum Chairman of the UB NP Team