Notes from NP Team Meeting 15th March 2017…………DONM 5th April 2017

Attendees: John Rowland, Alan Chilver, Miles Carey, Joyce Shaw, Katherine Bowlan, Sally Norvell-Baker, Sean Teatum (Chair), Jennifer Wood, Juliet Hindson, Carol and Geoff Parker, Andrew Purches, Miles Carey, Jennifer Wood
Apologies: Mike Bray, Paul Hojka
1. Update
The Chair welcomed all and asked whether anyone had any additional items to add to the agenda. There were none. The update since the last meeting was around CAs, HDC feedback and Green Spaces which were all covered as items under the agenda.
2. Green Spaces
Katherine said that she had updated the Green Spaces Document as best she could but felt there were still holes in the document and wondered what feedback HDC had given on it. (NONE TO DATE). She felt that Tottington Wood was no longer eligible to be included due to its Ancient Woodland status. The Chair also stated that he was having difficulty getting the consent of the various owners who had a stake in various pieces of land within the Wood and had received mixed responses to date. Also Katherine now felt that Wilderbrooks did not meet the size required as was too large.
ACTION :The Chair said he would look into both of these and the document and attempt to finish. 
3. Feedback from HDC on NP Documents submitted for review.
The Chair distributed the feedback to date from Norman Kwan of HDC. It seemed Norman had focused on the Housing element of the Plan re: HNS, Site Surveys, Lack of Market Housing and criteria used to decide on sites. The Team in the main felt he had misread / not fully understood what had been produced. He also commented on the Policies which in the main were supported. He said the rest of the Documents had been given to his colleagues to comment on. It was agreed that we should have a F2F meeting with Norman and get feedback from our Consultant and the rest of the HDC Team on the other parts of the report.
ACTION: The Chair to request a meeting . THE FOLLOWING SENT TO HDC TODAYūüôĀHi Norman,¬†We had our NP meeting last night and discussed your points. The feeling from the meeting was that you may require more clarity in what we have produced and if unclear then perhaps we need to expand some detail. As regards producing another HNS that’s fine if HDC are going to pay but can’t see what is wrong with the one produced.¬†Anyway we felt that a meeting F2F or on the phone is the way forward rather than emails so that we can clarify any additional requirements sooner and therefore get on with the task at hand. Do you have any idea when your colleagues will complete the other parts of the Plan they are reviewing.Perhaps based on the above you could offer some times and dates to meet)
4. Community Assets
The Chair clarified how CAs were recorded and accepted by HDC and left it to individuals to raise with the PC if they wanted any CAs proposed.
5. Cement Works
The Chair had heard that Steve Dudman’s cut off to fund the purchase of the Cement Works from Hargreaves was the 23rd. March. Some activity had been noted on the site of removal of some work and transport, whether this had any bearing on the purchase or not will soon become evident. The ZED Factory were still interested in purchasing the site.
6. AOB
The Chair stated that he would be presenting an update to the APM on the 27th. April. He would also inform the APM that he would be standing down from the NP Team at the end of April but would make himself available to share any knowledge he had on the Plan to whoever might take over. It was felt that me standing down and HDC’s change of course dictated that we may need a larger provision of funding and needed to put forward to the PC a revised estimate based on what the professionals tell us it will take for them to do more and see this through to a successful conclusion if a successor cant be found. It was felt that if the PC was unable to underwrite the additional cost, then the NP Team would have to seriously consider their future as a committee. Thus there will be some changes and decisions required by the PC.
ACTION The Chair will  prepare with the help of Allison and Faustina the following:
1. What still needs to be done
2. Timescales to complete
3. What are the outstanding costs
4. What will be the additional costs if we can’t get anyone to take over my role and have to use Consultants
Some of the above to complete will depend on how soon we can get a follow up meeting with HDC to clarify their requirements and any further changes to our Plan
Based on the above it was felt that the next meeting should be in 3 weeks time the 5th April
Sean Teatum

March NP Update to the PC & Notes of NP Meeting 15th Feb 2017



Hi All,

Quick and brief update on what’s been going on, which isn’t a lot in all honesty.

We had an NP meeting on 15th. Feb. where we discussed Green Spaces and Community Assets, the recent White Paper on Housing and the additional engagement of a professional to produce some maps for us.
We have some additional work on our Green Spaces which Katherine has agreed to do and have identified the following Community Assets for the PC to consider. These are:
The Village Hall
The Baptist Church
The Gladys Bevan Hall
The Rising Sun.

With regards progress of our draft plan we are still waiting for HDC to respond. Alison has chased Norman Kwan who has promised to respond by the 9th. MARCH on our draft to date and SA.
Norman has sent out some new template’s to use for site selection so will be interesting to get his views on what we have done to date as I have done site selection using two different templates and believe we have covered all his new template requirements already.

A professional has been engaged to produce our maps within the plan

We will be holding our next NP Meeting on 15th of March TBC in the HUB

Sean Teatum
NP Chair.


Attendees:John Rowland, Alan Chilver, Mike Bray, Miles Carey, Joyce Shaw, Katherine Bowlan, Sally Norvell-Baker Sean Teatum, Jennifer Wood, Juliet Hindson, Miles Carey, Jennifer Wood and Paul Hojka

Apologies: Carol and Geoff Parker, Andrew Purches

Hi All,

Sorry in delay getting some notes out from our last meeting (been busy)
Points covered:

1. Update since last meeting (lots of stuff been sent out) Sean distributed handouts, slides and details from HDC workshop. Some discussion took place and some people said they would read further and feed back any comments
ACTION Miles to send a piece on Village Hall re: Community Asset and Joyce said she would do for Gladys Bevan Hall
2. Update from HDC
No feedback from Norman Kwan yet, who has been chased and stated that he would try and respond by end of week 17th Feb.
PLEASE NOTE Norman has been chased again and has promised response by 9th. March!!!) 
This will be interesting as HDC have sent out a new Site Assessment Template to use. Hopefully their feedback will say our site assessments are OK as I have done twice (and will not be doing again*:( sad)
3. Green Spaces
We agreed we would use Professional recommended by Alison to produce our maps and include maps of Green Spaces.
ACTION Katherine to add more detail and fill in template sent by Faustina as best she could and return to Sean
4. Draft Consultation Statement
This was  handed out and discussed, any feedback welcome. Sean said he would try to populate and feedback.
ACTION All to comment and feed back to Sean who will populate.
5. AOB
  • Based on no response from certain members the Chair would no longer include them in the distribution,(these are James Counihan, Chris Warren Helen and John Dobbin).
  • The Chair asked whether Miles and Jennifer wanted to be part of the Team and both agreed to join.
  • Paul who attended this evening wanted to be copied into any notes and would decide later on whether to join the Team
  • No other key points raised, DONM would be decided on feedback from HDC
(Based on item 2 update I think the DONM will be 15th. March)

Sean Teatum

NP Update to UBPC for February 2017 Next NP Meeting 15th Feb. at HUB

Hi All,
      January has been a busy month. Next NP Meeting to be deferred one week to 15th Feb.
     NP Meeting on 18th. January full notes are on the PC website but a couple of points of interest are as follows:
  • Discussion over Community Assets and what should be considered from a list containing: Pubs, Church Halls, Churches, Surgery, Nursing Home, Sheltered Housing, YHA etc. etc. I spoke to Allison on this for advice and she said that the Parish has to be clear and have somebody available to support / present if needed what a Community Asset provides and why it should be classed as one (these can be nominated now and do not have to be in the NP). I think we need to consider what Allison has said and those of you wishing to nominate a CA produce a few lines on why etc. and I will forward these to the PC for consideration¬†ACTION ALL (NO FEEDBACK NO CA) Only one to date and thats THE HUB.
  • Discussion about future developments, building on flood plain, number of houses required by HDC. Spoke to Allison who said there is no definitive answer or guarantee that things wont change even though we have or haven’t put in our NP. Obviously if its shown in our NP ¬†that we are against a site it adds some support or if technology changes so that we can build on flood plains then this will have to be considered as and when it happens within an NPs time frame. Who knows what may be required in 5 years time.
  • Infrastructure & Access: Raised this with Allison who also raised with HDC the lack of interest and engagement shown by WSCC on our proposals. This will be raised to WSCC by HDC for clarity as if we show a site which they wont comment on until it is in the NP for review its a bit late them coming back to say there are access issues.¬†ONGOING¬†
  • Should we show all our riverbanks as Green Spaces and would we require the Duke of Norfolk’s consent. The feeling is he would never consent therefore likely to be a waste of time going forward.
Some Points from Meeting with Norman Kwan and James Webster from HDC on 19th. January. 
  • Need to ensure all our policies, requirements etc. were evidence based.
  • Ensure our site assessments and possible developments had been thoroughly reviewed against a solid set of criteria and Sustainability Assessment.
  • Norman asked us to review a report from Aecom (think this was their name) on sustainability re: housing. Allison suggested it would be more beneficial for HDC to review our current NP documents to date to see whether we had these points already covered. He agreed and Allison has sent all the latest documents to HDC for review.
  • We agreed that until HDC gave us some feedback on our work to date Allison would not continue producing further documents so that she could save her time if anything needed changing.
  • HDC said they had no financial support available for us but may be able to provide support in map production and reviews of what we are producing prior to Reg 14 and 16.
  • HDC stated that they hoped the Workshop on the 25th. January would help identify what support would be available,
  • Faustina has sent out some additional guidance and recommendations on how we should produce our Green Spaces which Katherine is reviewing.
      Points from the HDC NP Workshopat Billingshurst on 25th.January 
  • Chris Lyons Director of Planning& Economic development opened the meeting. He said that the Government wanted to give NPs more weight.
  • Barbara Childs Head of Strategic Planning gave a policy update. Horsham Local Plan had been in place for over a year. There have been some appeals from Developers. They are now in the process of reviewing Gypsy and Travellers Sites and whether in the future they should consider allocating housing on a Parish by Parish basis. CIL (Community Infrastructure Levy) is 15% to Parishes who don’t have a plan and 25% to those who do.There is a further consultation on CIL which may see a report produced by Autumn.
  • NP Officer Norman Kwan said there would be more help to get NPs through the system, reinvigorate Local Areas, make NPs effective, reset and rebuild.He would carry out health checks prior to Reg 14 and Reg 16 and would be issuing Information Packs on Site Assessment, SA(Sustainability Appraisal)/SEA (Strategic Environmental Assessment) and Local Green Spaces
  • Derek Stebbing an NP Examiner said the goal posts are moving. A Local Plan has to be sound and an NP has to ensure the basic conditions are met. An NP can proceed if it has regard to national policy. Government are reinforcing their commitment to NPs but the bar has been risen. An NP must comply to the basic conditions in the Localism Act. A good site to get info. from is the Rural Service Network  SA is an important audit, more evidence produced the better, in HDC all NPs will need a SA and SEA. Public not liking a site is not enough reason for it not to be chosen
  • Thakeham Experience: They started in early 2014 and are hoping to go to Referendum by Q1 2017. They have a population of 1800 and approx. 700 homes, they used AIRS and rCOH to assist.
  • Some general statements: A few Parishes stated that their over 65s were increasing by 50% and were causing a need for cheaper housing. The Local Plan review may bring about a possible change on housing numbers in HDC but this is unlikely to be completed for another year. Housing requirements may be identified on an individual Parish basis.
  • 3 Breakout Sessions held; Green Spaces (held by SDNP), Site Assessments and SA / SEA. Details from these and info packs will be sent out by HDC and I will send them on.
  • Raised the lack of response we get back from WSCC on our scoping docs, development sites etc. This will be raised to WSCC as an issue..
  • Met Jon Dowty (our previous consultant from rCOH) and asked what happened to our Draft NP, he said it was a shame that the email his boss had sent out had been misinterpreted !!!!! What, I said, that had nothing to do with it. Why did he promise delivery of a Draft NP and didn’t produce, he said that there was no way he could produce the document without the evidence. After pinning him to the wall¬†*=)) rolling on the floor¬† I decided the conversation was going nowhere and left him to it*:O) clown
Sean Teatum